Community Services Coordinator I/II (05-23)
Whittier, CA Whittier, CA Full-time Full-time $4,254 - $5,969 a month $4,254 - $5,969 a month 20 hours ago 20 hours ago 20 hours ago Description WILL CLOSE AFTER 150 COMPLETED APPLICATIONS OR JUNE 6, 2023, WHICHEVER OCCURS FIRST.
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions.
Therefore, specifications may not include all duties performed by individuals within a classification.
In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
DEFINITION:
Under general supervision, organizes, implements, coordinates, promotes, supervises, and evaluates areas of one or more programs within the Parks, Recreation and Community Services Department.
Programs may include, but are not limited to sports and aquatics, youth services, senior center, cultural arts, and special events; performs other duties as assigned.
DISTINGUISHING CHARACTERISTICS:
Community Services Coordinator I The Community Services Coordinator I is the entry-level classification in the community services series that allows the incumbent to develop journey level knowledge and abilities.
Initially, under immediate supervision, incumbents perform the more routine community services work while learning City policies and procedures.
As experience is gained, there is greater independence of action within established guidelines.
This classification is distinguished from the next higher level classification of Community Services Coordinator II by the performance of work requiring a lesser degree of program oversight and implementation.
Community Services Coordinator II The Community Services Coordinator II is the journey level class responsible for assisting with and planning a variety of program content and overseeing the daily operations of one or more on-site or off-site, City recreation related programs and activities.
Generally, this class works with several recreation programs, assists with and prepares a specific program budget for assigned program(s), and keeps the public informed of current programs and activities.
This classification is distinguished from the next higher level of Community Services Supervisor in that the latter has responsibility for overseeing an entire Division within the Parks, Recreation and Community Services Department.
SUPERVISION RECEIVED/EXERCISED:
Community Services Coordinator IReceives immediate supervision from a Community Services Supervisor or a Community Services Manager.
Incumbents in this class do not routinely exercise supervision.
Community Services Coordinator IIReceives general supervision from a Community Services Supervisor or a Community Services Manager.
May exercise functional or technical supervision over volunteers, seasonal, or part-time staff.
Examples of Duties
Essential Functions:
(include but are not limited to the following) Accepts responsibility for organizing, implementing, coordinating, promoting, supervising, and evaluating areas of one or more City community services programs, such as the sports and aquatics, youth services, senior center, cultural arts, and special events.
Develops, coordinates, and implements one or more areas of assigned programs; oversees activities for participants in programs; provides supervision to program participants; assists participants with referral services.
Plans program content; develops calendars; reviews plans with a supervisor/manager; sets up for and cleans up after program activities; researches new program ideas; prepares program schedules, which may include scheduling ball fields, swim lessons, field trips, and classes.
Depending on assigned program area, completes accident and incident reports; follows up with parents when necessary; speaks with parents regarding their concerns and complaints; maintains records of program attendance.
Hires, trains, schedules, supervises, and evaluates training personnel, including overseeing and communicating with instructors of various classes offered through the Parks, Recreation and Community Services Department; reviews and verifies time cards.
Responds to public inquiries about assigned projects and programs made by telephone, correspondence or during public meetings; ensures excellent customer service is given at the City's program sites and in various programs offered by the Parks, Recreation and Community Services Department.
Develops brochures, flyers, and other promotional materials; collects information to be posted on the City's Website; orders equipment and supplies; prepares purchase orders and demands.
Attends various meetings pertinent to assigned areas of responsibility; organizes, attends, and gives training necessary for assigned area.
Prepares invoices for field rentals, tournaments, and facility rentals; depending on area of assignment.
Acts as a liaison with various community groups and commissions.
Organizes, plans, and works department wide special events and events specific to area of assignment.
Establishes positive working relationships with representatives of community organizations, State/ local agencies, City management and staff, and the public.
OTHER DUTIES:
(include but are not limited to the following) May perform grant research and participate in writing grants.
May prepare agendas and take minutes at various meetings.
Assists in the organization, implementation, and evaluation of rules and procedures; assists with the development of assigned area's budget; may collect fees at program locations.
May be exposed to confidential and privileged information during the course of duties, which should be maintained as such.
Performs other related duties as required.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities.
The position also requires grasping, repetitive hand movement, and fine coordination in keeping records and preparing reports using a computer keyboard.
Additionally, the position requires near and far vision in reading written reports and work related documents and acute hearing is required when providing phone and personal service.
The need to lift, drag, and push files, paper, and equipment weighing 25 pounds or more is also required.
The incumbent may be exposed to fumes, dust, and air contaminants.
In addition, the incumbent may be exposed to chemicals, electrical and mechanical hazards, and loud noise when maintaining the pool.
Additionally, the incumbent in this outdoor position works in all weather conditions, including wet, hot, and cold.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Typical Qualifications
Qualifications:
(The following are minimal qualifications necessary for entry into the classification.
) Education and/or
Experience:
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Community Services Coordinator I/II.
A typical way of obtaining the required qualifications is to possess the equivalent of:
Community Services Coordinator ISome work experience providing service to different segments of the public, preferably involving recreation programs, and a bachelor's degree in recreation, public administration, or a related field.
In addition to the above, one year of community services experience equivalent to that of a Community Services Coordinator I in the City of Whittier.
License/Certificate:
Possession of, or ability to obtain, a valid Class C California driver's license.
Possession of or ability to obtain the following certifications may be required depending on assignment:
American Red Cross Certificate in Lifeguard Training; American Red Cross CPR Certificate for the Professional Rescuer; American Red Cross Water Safety Instructor Certificate; American Heart Association Automatic External Defibrillator; California Administrative Code Title 22 First Aid training must be taken within one year of hire.
KNOWLEDGE/ABILITIES/SKILLS:
(The following are a representative sample of the KAS's necessary to perform essential duties of the position.
The level and scope of the knowledge and abilities listed below vary between the I and II levels.
) Knowledge of:
Modern principles, practices and philosophies for administering youth, teen, sports, cultural arts, aquatics, and senior programs; senior community needs and programs; methods and techniques of supervising staff and volunteers; basic principles of mathematics; applicable Federal, State, and local laws, codes, and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices, and equipment; modern office practices, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; and occupational hazards and standard safety practices.
Ability to:
Plan, organize, coordinate, supervise, implement, and evaluate community services activities to suit the needs of the community's youth, teens, adults, and seniors; develop program content; work flexible hours, including evenings; attend various meetings; work with the public and community groups; analyze assigned programs and recommend appropriate program content; learn more complex principles, practices, techniques, and regulations pertaining to assigned duties; plan, organize, train, evaluate, and direct work of assigned staff; perform mathematical calculations quickly and accurately; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships.
Skill to:
Operate standard recreation and sports tools and equipment; operate an office computer, and a variety of word processing and software applications.
Supplemental Information Medical:
Applicants will be required as a prerequisite to employment to successfully pass a physical examination, including a drug screen, the cost of which will be paid by the City.
Selection/Exam Process:
The person selected will be expected to perform all the functions of the position.
Based on a review of the applications and the supplemental applications received, the candidates appearing to be the most qualified and meeting the City's particular needs will be invited in writing to the exam process.
A candidate must achieve a passing score on each exam to proceed to the next exam.
Exam Information:
(Dates to be determined.
) Panel Oral Interview:
100% The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
The City of Whittier is an Equal Opportunity Employer.
EMPLOYMENT BENEFITS (Actual benefits may vary by employee group) Retirement - Employees hired prior to 1/1/13 and those individuals identified as Classic Members under Public Employment Retirement Law (PERL) will be enrolled in the City's 2.
5% @ 55 for Miscellaneous Members and may have a future CalPERS contribution as established by resolutions, labor agreements or Public Employee Retirement Law.
New members under Public Employment Retirement Law (PERL) hired as of 1/1/13 will have the new CalPERS 2% @ 62 for Miscellaneous Plan and will have a mandatory CalPERS contribution as established by PERL.
There is currently no deduction for Social Security, as the City does not participate in the Social Security program.
Insurance - Health, dental and life coverage for employee and/or dependents.
Vision coverage for civilian employees and dependents and police sworn personnel.
City pays substantial portion of insurance premiums.
Employee paid Supplemental Life Insurance available through payroll deduction.
Flexible Reimbursement Account Program - Allows employee payment of insurance premiums, medical and dependent care expenses with Pre-Tax dollars, increasing take-home pay.
Employee Wellness Program - Promotes the health and well being of employees and dependents.
Vacation - 80 hours accrual per year after one year, increasing to 176 hours per year after 19 years of service.
Sick Leave - 96 hours accrual per year.
16 hours may be used for personal necessity.
Partial sick leave pay upon separation.
Personal Leave - 8 hours per year not charged to sick leave.
Holidays - 92 hours paid holidays for miscellaneous employees; 84 hours paid holidays for sworn police personnel.
Employee Assistance Program - Employee and family members receive professional confidential assistance with personal problems.
Tuition Reimbursement - City pays substantial cost of tuition for job related courses.
Computer Loan Program - City offers no interest loans to purchase personal computer equipment.
Credit Union - Credit Union membership is available, providing low interest loans.
Deferred Compensation - Available for employee participation.
Disability Insurance - City has a self-insured disability plan.
The provisions of this announcement do not constitute an expressed or implied contract and any provision contained in this announcement may be modified or revoked without notice.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions.
Therefore, specifications may not include all duties performed by individuals within a classification.
In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
DEFINITION:
Under general supervision, organizes, implements, coordinates, promotes, supervises, and evaluates areas of one or more programs within the Parks, Recreation and Community Services Department.
Programs may include, but are not limited to sports and aquatics, youth services, senior center, cultural arts, and special events; performs other duties as assigned.
DISTINGUISHING CHARACTERISTICS:
Community Services Coordinator I The Community Services Coordinator I is the entry-level classification in the community services series that allows the incumbent to develop journey level knowledge and abilities.
Initially, under immediate supervision, incumbents perform the more routine community services work while learning City policies and procedures.
As experience is gained, there is greater independence of action within established guidelines.
This classification is distinguished from the next higher level classification of Community Services Coordinator II by the performance of work requiring a lesser degree of program oversight and implementation.
Community Services Coordinator II The Community Services Coordinator II is the journey level class responsible for assisting with and planning a variety of program content and overseeing the daily operations of one or more on-site or off-site, City recreation related programs and activities.
Generally, this class works with several recreation programs, assists with and prepares a specific program budget for assigned program(s), and keeps the public informed of current programs and activities.
This classification is distinguished from the next higher level of Community Services Supervisor in that the latter has responsibility for overseeing an entire Division within the Parks, Recreation and Community Services Department.
SUPERVISION RECEIVED/EXERCISED:
Community Services Coordinator IReceives immediate supervision from a Community Services Supervisor or a Community Services Manager.
Incumbents in this class do not routinely exercise supervision.
Community Services Coordinator IIReceives general supervision from a Community Services Supervisor or a Community Services Manager.
May exercise functional or technical supervision over volunteers, seasonal, or part-time staff.
Examples of Duties
Essential Functions:
(include but are not limited to the following) Accepts responsibility for organizing, implementing, coordinating, promoting, supervising, and evaluating areas of one or more City community services programs, such as the sports and aquatics, youth services, senior center, cultural arts, and special events.
Develops, coordinates, and implements one or more areas of assigned programs; oversees activities for participants in programs; provides supervision to program participants; assists participants with referral services.
Plans program content; develops calendars; reviews plans with a supervisor/manager; sets up for and cleans up after program activities; researches new program ideas; prepares program schedules, which may include scheduling ball fields, swim lessons, field trips, and classes.
Depending on assigned program area, completes accident and incident reports; follows up with parents when necessary; speaks with parents regarding their concerns and complaints; maintains records of program attendance.
Hires, trains, schedules, supervises, and evaluates training personnel, including overseeing and communicating with instructors of various classes offered through the Parks, Recreation and Community Services Department; reviews and verifies time cards.
Responds to public inquiries about assigned projects and programs made by telephone, correspondence or during public meetings; ensures excellent customer service is given at the City's program sites and in various programs offered by the Parks, Recreation and Community Services Department.
Develops brochures, flyers, and other promotional materials; collects information to be posted on the City's Website; orders equipment and supplies; prepares purchase orders and demands.
Attends various meetings pertinent to assigned areas of responsibility; organizes, attends, and gives training necessary for assigned area.
Prepares invoices for field rentals, tournaments, and facility rentals; depending on area of assignment.
Acts as a liaison with various community groups and commissions.
Organizes, plans, and works department wide special events and events specific to area of assignment.
Establishes positive working relationships with representatives of community organizations, State/ local agencies, City management and staff, and the public.
OTHER DUTIES:
(include but are not limited to the following) May perform grant research and participate in writing grants.
May prepare agendas and take minutes at various meetings.
Assists in the organization, implementation, and evaluation of rules and procedures; assists with the development of assigned area's budget; may collect fees at program locations.
May be exposed to confidential and privileged information during the course of duties, which should be maintained as such.
Performs other related duties as required.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities.
The position also requires grasping, repetitive hand movement, and fine coordination in keeping records and preparing reports using a computer keyboard.
Additionally, the position requires near and far vision in reading written reports and work related documents and acute hearing is required when providing phone and personal service.
The need to lift, drag, and push files, paper, and equipment weighing 25 pounds or more is also required.
The incumbent may be exposed to fumes, dust, and air contaminants.
In addition, the incumbent may be exposed to chemicals, electrical and mechanical hazards, and loud noise when maintaining the pool.
Additionally, the incumbent in this outdoor position works in all weather conditions, including wet, hot, and cold.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Typical Qualifications
Qualifications:
(The following are minimal qualifications necessary for entry into the classification.
) Education and/or
Experience:
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Community Services Coordinator I/II.
A typical way of obtaining the required qualifications is to possess the equivalent of:
Community Services Coordinator ISome work experience providing service to different segments of the public, preferably involving recreation programs, and a bachelor's degree in recreation, public administration, or a related field.
In addition to the above, one year of community services experience equivalent to that of a Community Services Coordinator I in the City of Whittier.
License/Certificate:
Possession of, or ability to obtain, a valid Class C California driver's license.
Possession of or ability to obtain the following certifications may be required depending on assignment:
American Red Cross Certificate in Lifeguard Training; American Red Cross CPR Certificate for the Professional Rescuer; American Red Cross Water Safety Instructor Certificate; American Heart Association Automatic External Defibrillator; California Administrative Code Title 22 First Aid training must be taken within one year of hire.
KNOWLEDGE/ABILITIES/SKILLS:
(The following are a representative sample of the KAS's necessary to perform essential duties of the position.
The level and scope of the knowledge and abilities listed below vary between the I and II levels.
) Knowledge of:
Modern principles, practices and philosophies for administering youth, teen, sports, cultural arts, aquatics, and senior programs; senior community needs and programs; methods and techniques of supervising staff and volunteers; basic principles of mathematics; applicable Federal, State, and local laws, codes, and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices, and equipment; modern office practices, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; and occupational hazards and standard safety practices.
Ability to:
Plan, organize, coordinate, supervise, implement, and evaluate community services activities to suit the needs of the community's youth, teens, adults, and seniors; develop program content; work flexible hours, including evenings; attend various meetings; work with the public and community groups; analyze assigned programs and recommend appropriate program content; learn more complex principles, practices, techniques, and regulations pertaining to assigned duties; plan, organize, train, evaluate, and direct work of assigned staff; perform mathematical calculations quickly and accurately; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships.
Skill to:
Operate standard recreation and sports tools and equipment; operate an office computer, and a variety of word processing and software applications.
Supplemental Information Medical:
Applicants will be required as a prerequisite to employment to successfully pass a physical examination, including a drug screen, the cost of which will be paid by the City.
Selection/Exam Process:
The person selected will be expected to perform all the functions of the position.
Based on a review of the applications and the supplemental applications received, the candidates appearing to be the most qualified and meeting the City's particular needs will be invited in writing to the exam process.
A candidate must achieve a passing score on each exam to proceed to the next exam.
Exam Information:
(Dates to be determined.
) Panel Oral Interview:
100% The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
The City of Whittier is an Equal Opportunity Employer.
EMPLOYMENT BENEFITS (Actual benefits may vary by employee group) Retirement - Employees hired prior to 1/1/13 and those individuals identified as Classic Members under Public Employment Retirement Law (PERL) will be enrolled in the City's 2.
5% @ 55 for Miscellaneous Members and may have a future CalPERS contribution as established by resolutions, labor agreements or Public Employee Retirement Law.
New members under Public Employment Retirement Law (PERL) hired as of 1/1/13 will have the new CalPERS 2% @ 62 for Miscellaneous Plan and will have a mandatory CalPERS contribution as established by PERL.
There is currently no deduction for Social Security, as the City does not participate in the Social Security program.
Insurance - Health, dental and life coverage for employee and/or dependents.
Vision coverage for civilian employees and dependents and police sworn personnel.
City pays substantial portion of insurance premiums.
Employee paid Supplemental Life Insurance available through payroll deduction.
Flexible Reimbursement Account Program - Allows employee payment of insurance premiums, medical and dependent care expenses with Pre-Tax dollars, increasing take-home pay.
Employee Wellness Program - Promotes the health and well being of employees and dependents.
Vacation - 80 hours accrual per year after one year, increasing to 176 hours per year after 19 years of service.
Sick Leave - 96 hours accrual per year.
16 hours may be used for personal necessity.
Partial sick leave pay upon separation.
Personal Leave - 8 hours per year not charged to sick leave.
Holidays - 92 hours paid holidays for miscellaneous employees; 84 hours paid holidays for sworn police personnel.
Employee Assistance Program - Employee and family members receive professional confidential assistance with personal problems.
Tuition Reimbursement - City pays substantial cost of tuition for job related courses.
Computer Loan Program - City offers no interest loans to purchase personal computer equipment.
Credit Union - Credit Union membership is available, providing low interest loans.
Deferred Compensation - Available for employee participation.
Disability Insurance - City has a self-insured disability plan.
The provisions of this announcement do not constitute an expressed or implied contract and any provision contained in this announcement may be modified or revoked without notice.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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